Lindfield East After School Care Programme Incorporated Terms & Conditions
These Terms and Conditions (“Terms”) apply between you and Lindfield East Before and After School Care Inc, which operates as the approved provider (Provider Approval PR0-00007113), when you use the services of Lindfield East Before and After School Care (BASC) (Service Approval SE-00012220).
1. I declare I have the lawful authority and capacity as the child/ren’s legal parent or guardian to enrol my child/ren with Lindfield East BASC.
2. I understand that my child/ren can attend Lindfield East BASC only after I have completed the enrolment form.
3. I understand my child cannot attend Lindfield East BASC if I do not agree to abide by Fullybooked Terms and Conditions and Privacy Policy (available via their website www.fullybookedccms.com.au).
4. I declare all the information I have provided on the enrolment form is true and correct and have disclosed all relevant information about my child/ren, to the best of my knowledge regarding all aspects of my child/ren.
5. I agree to update the information provided on my child/ren’s enrolment form if previously provided information changes in the future.
6. I agree to pay for all sessions my child is successfully booked in, regardless of whether my child actually attends and that refunds and credits are not issued in case of non-attendance.
7. I agree to pay all fees as outlined in the fee schedule.
8. I agree to update and/or change my details and bookings via the online system using my user name and password when required, advised and at the beginning of each school year.
9. I agree to notify Lindfield East BASC if my child/ren is going to be absent from a session they were scheduled to attend, prior to the session starting. I understand that failure to notify of my child absence will result in a “search fee” charge being charged to my account.
10. I understand if a Lindfield East BASC team member does not recognise an individual who comes to collect my child/ren, (even if they are authorised) they will be asked and required to produce photo identification.
11. I agree to complete and sign a Release and Return Form if I have arranged for my child/ren to temporarily leave Lindfield East BASC during a session to participate in an extra- curricular activity/creative workshop. I understand my child/ren will not be permitted to leave Lindfield East BASC unless this form has been signed before the extra-curricular activity/creative workshop commences.
12. I agree to enrol my child/ren with Lindfield East BASC to provide OSHC services and give permission for my child/ren to participate in the program based activities organised for the day they will be attending and give permission for my child/ren to preview (watch, view, listen) modern media content (movies, television shows, video games, music, etc).
13. I agree to immediately notify Lindfield East BASC of and provide Lindfield East BASC with any relevant court orders, court determined custody arrangements, or parenting plans relating to my child/ren. I will provide all relevant documentation to Lindfield East BASC in the event of such instances.
14. If my child/ren has Anaphylaxis I agree to provide Lindfield East BASC with a colour copy of my child/ren’s Anaphylaxis Action Plan that has been completed by a doctor or medical practitioner within the last 12 months. I also agree to provide an Epipen that is within its expiration period, and any other medication listed on my child/ren’s Anaphylaxis Action Plan.
15. If my child/ren has an allergy I agree to provide Lindfield East BASC with a colour copy of my child/ren’s Allergy Action Plan that has been completed by a doctor or medical practitioner within the last 12 months. I also agree to provide any medication listed on my child/ren’s Allergy Action Plan.
16. If my child/ren has Asthma I agree to provide Lindfield East BASC with a colour copy of my child/ren’s Asthma Action Plan that has been completed by a doctor or medical practitioner within the last 12 months. I also agree to provide Ventolin (“a puffer) that is within its expiration period, any other medication listed on my child/ren’s Asthma Action Plan and a spacer.
17. I give permission for Lindfield East BASC team members to administer appropriate medical attention, including first aid, in the event my child/ren suffers an injury or becomes ill.
18. I give permission for Lindfield East BASC team members to seek and arrange medical or emergency medical treatment and/or transport in the event my child/ren requires it from a medical practitioner, hospital, or ambulance service. I consent to Lindfield East BASC staff releasing my child/ren into the care of a medical practitioner, ambulance service representative, hospital, or other medical personnel as deemed necessary. I agree to meet any expenses associated with seeking and arranging such treatment and authorise Lindfield East BASC to deduct as a fee any amounts paid by Lindfield East BASC, by way of reimbursement for such treatment.
19. I give permission for my child/ren to leave the service where advised by Lindfield East BASC team members or by emergency personnel (police, fire, ambulance). I also give permission and consent for the approved provider, a nominated supervisor or Lindfield East BASC team member to seek transportation of my child/ren by an ambulance if/as required.
20. I agree to collect my child/ren within a timely manner at the request of a Lindfield East BASC team member in the event my child/ren suffers an injury or becomes ill.
21. I agree not to send my child/ren to Lindfield East BASC if my child/ren is suffering from an infectious or contagious illness/disease and agree to wait until 24 hours after the illness/disease has passed before returning to Lindfield East BASC. I understand I may be requested to provide a medical certificate by the Director of Lindfield East BASC.
22. I agree to sign my child/ren in using the Lindfield East BASC processes each time they arrive at centre. I understand my child/ren are not under the supervision of Lindfield East BASC team members unless they have been correctly signed in.
23. I agree to sign my child/ren out using the Lindfield East BASC processes each time they depart from centre. I understand my child/ren are not under the supervision of Lindfield East BASC team members once they have been signed out.
24. I understand that my child/ren will be under the direction and control of Lindfield East BASC team members, who will follow the Lindfield East BASC’s policies and procedures.
25. I understand that if my child/ren consistently demonstrate unacceptable behaviour after behaviour guidance procedures have been followed, I may be subject to disciplinary proceeding as outline in the Lindfield East After School Care Programme Incorporation Constitution. This may result in the my child/ren enrolment being cancelled.
26. I agree and acknowledge Lindfield East After School Care Programme Incorporated, and by extension Lindfield East BASC centre, does not accept any liability for personal injury, property damage, or loss of personal items (such as spectacles, jewellery, electronic devices) sustained by my child/ren in the provision of OSHC services due to any cause unless such cause was due to the proven negligence of Lindfield East After School Care Programme Incorporated, and by extension Lindfield East BASC centre, Lindfield East BASC team members, or is otherwise required by law.
27. I agree to indemnify Lindfield East After School Care Programme Incorporated, and by extension Lindfield East BASC centre, Lindfield East BASC team members, and the Lindfield East Before and After School Care Management Committee against any costs, expenses, or liability incurred as a result of any damage or injury caused by my child/ren to property at the service or excursion location, and any other child/ren and Lindfield East BASC team member or volunteers at the service.
28. I give permission for Lindfield East BASC team members to consult with Lindfield East Public School staff regarding any medical management issues in order to provide the best possible care for my child/ren.
29. I give permission for Lindfield East BASC team members to supply sunscreen to my child/ren, unless I have expressed in writing to the Director of Lindfield East BASC that I do not want this to occur.
30. I understand that my child/ren may not be allowed to participate in outdoor activities where the UV Index reaches 3 or above if they do not wear a hat.
31. I give permission for my child/ren to be photographed for the purpose of documenting their educational learning and for use in non-public displays eg the service newsletter, wall displays, reflection journal, unless otherwise indicated on the enrolment form.
32. I give permission for Lindfield East BASC to arrange excursions outside the service location. Particulars of the excursion including the date, estimate travel times, estimated departure and arrival times at the service location, estimated departure and arrival time at the excursion location, details of activities, and method of travel will be communicated at least 7 days prior to the excursion date.
33. I agree to take full responsibility of my child/ren’s belongings while they are at Lindfield East BASC and when they are on excursions.
34. I agree to pay the increased session cost and give permission for my child/ren to be taken outside the service location to attend the excursion.
35. I give permission for Lindfield East BASC to transport my child/ren for the purpose of participating in the excursion (vacation care only) and understand that my child will not have a choice to remain at the service location instead of attending the excursion (vacation care only).
36. On days when an excursion (vacation care only) has been planned I understand my child/ren must arrive at the service before the specified time. Late arrival will result in a forfeit of care at full charge.
37. On days when an incursion has been planned I understand my child/ren must arrive at the service before the specified time. In the event of arriving late or departing early, my child/ren may not be able to participate in the planned incursion. I understand no refunds or credit will be given.
38. I understand that an excursions (vacation care only) or incursion may be cancelled due to factors outside the control of Lindfield East BASC. In the event of such an instance Lindfield East BASC will endeavour to arrange an alternate activity of equal value where possible.
39. I understand that Lindfield East BASC may amend and update its policies and procedures, fee schedule, and Terms and Conditions from time to time. Such amendments will be communicated at least 2 weeks prior to implementation. I acknowledge that it is my responsibility to ensure I am familiar with any such amendments, which can be viewed at the centre.
40. I agree to comply with all amended policies and procedures, and Terms.
41. I understand that it is my responsibility provide Lindfield East BASC and the Family Assistance Office with all relevant information to be eligible to claim the Child Care Subsidy.
42. I understand that Lindfield East BASC is required to disclose information to the Department of Education and other government agencies. I understand Lindfield East BASC adheres to the Privacy Act 1988 and will ensure information about my child/ren is not divulged to another person or organisation unless: 1) it is necessary for the care or education of my chld/ren, 2) it is to manage medical treatment of my child/ren, 3) I expressly authorised in writing for this to occur, 4) it is prescribed by the Education and Care Services National Regulations 2010 (regulation 181 (a-e), 5) it is required by law; or 6) in accordance with the Privacy Act 1988.
43. I declare I have read and accepted the Lindfield East BASC privacy policy which is available at the centre.
44. I have read and agree to comply with: 1) these Terms as they relate to use of the OSHC services of Lindfield East BASC, 2) all of Lindfield East BASC’s policies and procedures (“Policy and Procedures”), the 2) Education and Care Services National Law (“The Law”) and the 3) Education and Care Services National Regulations (“The Regulations”), and the 4) Privacy Act 1988.
The centre is an Incorporated Association and by enrolling your child/ren you agree to be bound by the rules of the Association for the period of your child/ren’s enrolment. The primary parent/gaurdian as listed on the enrolment form is the nominated member of the Assosication and is entitled to attend meetings, vote, and may be nominated (with consent) for a position on the Management Committee at the Annual General Meeting.
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